Job Aid - Accounts Receivable

Job Aid - Accounts Receivable

JOB AID – ACCOUNTS RECEIVABLE 

This job aid provides a reference guide on:

• How to access and run key reports within DealerVu;
• Basic info around why and when to run these reports.

Purpose

1. Determine the amounts which customers and vendors owe to the dealership. The report is sorted by aging period and can be viewed in summary or in detail;
2. Use to check the balance with the General Ledger control account. The difference between this report and the GL control account must be zero.

Steps

1. From the DealerVu main screen, click on My Reports > Accounting Reports > Accounts Receivable Reports > Accounts Receivable Aging Report;
2. Make the selections based on what you wish to see on the report, then click on the  button to generate the report.  

   3. You can print this report by clicking on the Print icon , export to Excel by clicking on the Export icon or export as a PDF by clicking on the PDF icon .

 

Finance Contracts in Transit
When to Use: As Needed

Purpose

1. Determine which finance contracts are outstanding for a chosen period;
2. Use to check the balance with the General Ledger control account. The difference between this report and the GL control account must be zero.

Steps

1. From the DealerVu main screen, click on My Reports > Accounting Reports > Accounts Receivable Reports > Finance Contracts in Transit;
2. Make the selections based on what you wish to see on the report, then click on the   button to generate the report.

   3. You can print this report by clicking on the Print icon , export to Excel by clicking on the Export icon or export as a PDF by clicking on the PDF icon .

 
 
Accounts Receivable History
When to Use: As Needed

Purpose

1. Identify customers’ sales history and invoice status;
2. This report can be used to identify paid or partially-paid invoices.

Steps

1. From the DealerVu main screen, click on My Reports > Accounting Reports > Accounts Receivable Reports > AR Customer History;
2. Make the selections based on what you wish to see on the report, then click on the  button to generate the report. 

 3. You can print this report by clicking on the Print icon , export to Excel by clicking on the Export icon or export as a PDF by clicking on the PDF icon .