Vendor POs and Invoices: Purchasing and Returning Parts with Core Charges

This article provides step by step instructions on purchasing and returning parts with core charges via your vendor.


Vendor PO and Invoice: Purchasing and Returning parts with Core Charges

Here’s how the Core Charge works on Purchase Orders:

• The part you are purchasing contains a component that is recyclable, you will add the core charge to the PO;
• When the recyclable component is returned to the vendor, you will add the core charge to the PO as a return.

To purchase parts that have core charges:

1. Add the part to the Purchase Order;
2. Change the quantity of Core Charges to the number of parts being purchased.

 *** If your vendor charges you for the net quantity of cores (new-returns), you may enter the net quantity here - BUT if your vendor charges you for new cores and then separately issues a credit for the returned cores, please add the returns on a separate line.



To return cores charges :

1. Add a row to your PO by selecting the Add Core icon;
2. Add your main part to the listing;
3. Select the part from the window;
4. Click OK;
5. When the warning window appears, select yes;

6. Select the Return Item icon;
7. Enter the quantity being returned; 
8. Submit the PO;
9. Generate the vendor invoice;
10. If you are receiving a separate credit for the cores returned, select the purchase items;
11. Use the icon to delete the appropriate items.