How back order parts are treated with IRMA
Back Order Parts
Harley-Davidson Canada receiving: Parts that are Back order will automatically have their status changed to Back order on the PO and Customer Invoices if the vendor Invoice is generated from an invoice draft.
Generic Receiving: There is a status field for each line item on the invoice draft. If a part has zero in the received field or the quantity received is smaller than the quantity ordered the status of the part can be set to ‘Skipped’. When the actual invoice is created only the scanned parts and quantities will appear. When this invoice is set to ‘Stocked’ status of the purchase order will show skipped parts on back order.
Tip: When you change invoice draft status to ‘Completed’ and click Save, all the non-received parts will be automatically changed to ‘Skipped’.
Scenario: If an Invoice Draft has only 1 part scanned and other two parts are have not come in:
- Once scanning has been completed and the invoice has been created you will see that only 1 part has been uploaded to the invoice:
- The corresponding PO will show non received part numbers as back order.