Non-AP Cheque Processing

How to process Non A/P cheques


Non-AP Cheque Processing
 

1. One off payments or C.O.D. payments to suppliers or service providers where it is not necessary to post an invoice in Accounts Payable
2. To pay out Customers for unused Credits on their accounts. 

1. Accounting > Banking Transactions > New Cheque icon
2. Accept the default Bank Account (setup in system settings), or choose the Bank account to be uses for this payment
3. Enter the Payee name and address
4. Enter a brief memo in the Memo filed (This will print on the cheque) and the Stub Memo field ( This will print on the cheque stub)
5. Click on the Add item icon
6. Enter the Expense account # for the Purchase e.g. Deliver, Entertainment etc and click refresh
7. Highlight the account, click OK and enter the Gross amount excluding GST in the Amount Column. (This amount should include the expense value plus PST value)
8. Click on the Add item icon
9. Enter the GST ITC account # and click refresh
10. Highlight the account, click OK and enter the GST potion of the invoice
11. The total should now agree with the invoice total. 

12. If paying by cheque you can either print the cheque immediately (File > print cheque) or save it and include it in a cheque run later. (see #15)
13. If the cheque does not need to be printed (hand written) then click the overwrite box and enter the cheque number.
14. Click on the save Icon and then on the Post payment icon
15. If you would prefer to print all the unprinted cheques in a cheque run, from the Banking Transactions screen, click on File > Unprinted cheques, select the Bank Account from the drop down list and select the cheques to be printed or select all by clicking on the Select / Unselect print items tab. Click on the Re-Initialize Check # icon to confirm the next cheque number to be printed then click on the print tab

Customer Payments for unused credits

1. Accounting > Banking Transactions > New Cheque icon
2. Accept the default Bank Account (setup in system settings), or choose the Bank account to be used for this payment
3. Enter a brief memo in the Memo filed (This will print on the cheque) and the Stub Memo field ( This will print on the cheque stub)
4. Click on New Cheque

     5. Click on the Select Customer Icon

     6. Enter the Customers last name and click refresh

     7. Highlight the Customer, click OK and enter the Net amount owing in the Amount Column.

7. If paying by cheque you can either print the cheque immediately (File > print cheque) or save it and include it in a cheque run later. (see #10)
8. If the cheque does not need to be printed (hand written) then click on overwrite box and enter the cheque number.
9. Click on the save Icon and then on the Post payment icon
10. If you would prefer to print all the unprinted cheques in a cheque run, from the Banking Transactions screen, click on File > Unprinted cheques, select the Bank Account from the drop down list and select the cheques to be printed or select all by clicking on the Select / Unselect print items tab. Click on the Re-Initialize Check # icon to confirm the next cheque number to be printed then click on the print tab

Voiding Cheques
 

1. Accounting > Banking Transactions
2. Select the Bank Account from the drop down account listing and click refresh (you can filter by date)

3. Double click on the cheque you want to void
4. Click on the Void cheque icon 

5. Click the save icon and then click Post transaction icon.