Consolidated Payable Invoice

Consolidated Payable Invoice

 

1. A new Accounting System Setting “Default Consolidated AP Vendor Invoice Clearing Account” has been added to support this feature. This GL Account acts as clearing account for the adjustment payment created to settle the consolidated invoices.  An account must be selected prior to the use of this new feature.

2. In the AP Transaction screen as well as the Purchase Orders (Parts) screen, a new menu item “Consolidated Payable Invoice…” has been added under “File”->”New” menu  

A new quick access icon has also been added to the toolbar of each screen: 

3. Click the “Consolidated Payable Invoice…menu item (or the quick access icon), and the new “Consolidated Payable Invoice” screen will appear: 

4.  Click “ ” to show the “Select Vendor Invoice” screen. In this screen, select the invoice(s) to be consolidated and click “Ok” to add them to the consolidated invoice. 

5. A “Misc. Item” and  a “Credit Adjustment” can also be added to a Consolidated invoice.

6. The Consolidated invoice only supports “Posted” status. Once the Consolidated invoice is posted, the sum of the outstanding payment(s) on all included Vendor invoice(s) will be transferred to this consolidated invoice and the included Vendor invoice(s) will be paid in full. 

7. For example, Vendor invoice 10240, 10248 and 10253 is consolidated into invoice 10754